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by Esthr

How To Manage Outlook Data Files Size?

Microsoft Outlook is one of the dynamically used e-mail clients and usually processes various incoming and outgoing e-mails. Since its data file (.pst) is bounded to a specific file size, 2 GB in Outlook 2002 and earlier versions, user needs to give special care to maintain the file size. Even when one deletes the file items, it may find no considerable changes in the file size of Outlook data file. The reason is that PST is a database and once the space is allocated, it cannot be freed up until you compact the file. However, there can be several ways, using which one can manage the Outlook mailbox size, one of them being is Split PST File utility.

Empty the Deleted Items Folder

The ‘Deleted Items’ folder usually consists of e-mails that one has already discarded. So, you can empty this folder and compact the file later. You can also delete the undesired e-mails.

Compact the PST

Outlook compacts the PST in background, however to force the compaction, you can proceed as follows:

(1) Click ‘File’ and then, ‘Data File Management’.

(2) Select the target data file and click ‘Settings’.

(3) Click ‘Compact Now’.

Archive the PST

You can archive the older e-mail items to a different Outlook PST as mentioned below:

(1) Select ‘File’ and then, ‘Data File Management’.

(2) Click ‘Add’.

(3) Click ‘Office Outlook Personal Folders File (.pst)’ to create a new personal folder.

(4) Click ‘OK’ and specify a file name.

(5) Move the desired old e-mails to this new PST.

You can create several such PSTs .

Split PST

There are various PST File Splitter available that can split any size of Outlook PST and help you to keep PST manageable with respect to its size. These software allow to perform PST Split using powerful, yet safe, algorithms. Also, these applications are easy to install and use with their self-explanatory interface.

Stellar Phoenix PST File Splitter is a professional and trusted utility that splits Outlook data file on the basis of e-mail ID and date. The Split PST File softwaresupports MS Outlook 2007, 2003, 2002, and 2000. The software can split PST into several smaller PST files, each of which is directly importable within Outlook.

Built for the small and medium enterprise, ArchiveOne Express utilizes the same core architecture and sophistication of C2C’s fifth generation Enterprise email archiving product. Brian Babineau, Senior Analyst at Enterprise Strategy Group (ESG) explains how ArchiveOne Express is uniquely refined for the SME, including: – Takes less than 15 minutes to install with wizard driven process – Simplified archiving policies based on age or mailbox size – “Zero User Training” Design philosophy employed in design – Attractive price point for a robust SBM email archive platform

by moggs oceanlane

Merge Outlook Files – Ensure Better PST Management

Too many cluttered things anywhere or anytime would surely generate a disgust and difficulty. Same things when arranged as a single piece can be managed and handled easily and comfortably.

If you have too many PST files in your MS Outlook, you might be finding it really difficult to manage them properly. If you have numerous small sized PST files in Outlook then it will create a difficulty in managing those files. The presence of multiple small sized PST files in Outlook will make you look into many PST files for an email or any information you need. It becomes a very time consuming process and is also not easily manageable. To curb this difficulty, SysTools PST Merge software will be a smart choice as it will ensure better PST management by helping merge PST files and combine multiple pst files into one single file.

A single file containing multiple PST files will be a lot easier to handle and quicker to execute. If you have to look for any information, you will have to open one file that contains many small PST files. This will not only save your time but will also save your energy. A software to merge Outlook data files will do the needful for you as it will merge multiple PST file into a single file.

Besides the mail messages, there are many other data items inside Microsoft Outlook like contacts, calendars, journals, to-do list, tasks and more. Too many PST files containing mail messages and all these data items will be very cumbersome to deal with. A PST merging software will truly be useful to you if you have loads of small sized PST files within Outlook. SysTools PST Merge software will merge unlimited PST files and you are not restricted to a specific file merge limit. You can merge Outlook contacts; merge Outlook calendars, contacts and all other such PST files.

Use Outlook merge software and merge Outlook data files to ensure better, easier and quicker PST management.

Find More PST Management Articles

by moggs oceanlane

Merge Outlook Files – Ensure Better PST Management

Too many cluttered things anywhere or anytime would surely generate a disgust and difficulty. Same things when arranged as a single piece can be managed and handled easily and comfortably.

 

If you have too many PST files in your MS Outlook, you might be finding it really difficult to manage them properly. If you have numerous small sized PST files in Outlook then it will create a difficulty in managing those files. The presence of multiple small sized PST files in Outlook will make you look into many PST files for an email or any information you need. It becomes a very time consuming process and is also not easily manageable. To curb this difficulty, SysTools PST Merge software will be a smart choice as it will ensure better PST management by helping merge PST files and combine multiple pst files into one single file.

 

A single file containing multiple PST files will be a lot easier to handle and quicker to execute. If you have to look for any information, you will have to open one file that contains many small PST files. This will not only save your time but will also save your energy. A software to merge Outlook data files will do the needful for you as it will merge multiple PST file into a single file.

 

Besides the mail messages, there are many other data items inside Microsoft Outlook like contacts, calendars, journals, to-do list, tasks and more. Too many PST files containing mail messages and all these data items will be very cumbersome to deal with. A PST merging software will truly be useful to you if you have loads of small sized PST files within Outlook. SysTools PST Merge software will merge unlimited PST files and you are not restricted to a specific file merge limit. You can merge Outlook contacts; merge Outlook calendars, contacts and all other such PST files.

 

Use Outlook merge software and merge Outlook data files to ensure better, easier and quicker PST management.

 

 

 

 

 

This video by Enterprise Strategy Group explains the usefulness of the C2C Systems’ Total Cost of Ownership Tool for Email Archiving. If you are interested in determining whether C2C’s ArchiveOne product suite can provide a quick return for your environment, please see www.c2c.com and ask for an evaluation.
Video Rating: 5 / 5